Claiming Your Award
Disbursement Options
Direct to Institution
This is the recommended and preferred disbursement option, which will allow you to access the funds via the institution's accounts process. Please note that the Society of Systematic Biologists does not allow overhead (commonly called indirect costs by some universities) to be taken from these awards.
We can process your request by check if the institution is within the United States, or by wire for international instutitions.
Direct to You
If you cannot receive the award via your institution, we are required to send to you the funds as taxable income. Because SSB is a US-based organization, we must adhere to the US tax laws.
For US citizens or those living in the US with a taxpayer identification number (i.e., authorized to work in the US), please complete the US Internal Revenue Service's form W-9. Send this form to [email protected] along with the check request form.
For non U.S. citizens choosing to receive the award directly, the process is much more complicated. Rather than attempt to include an explanation of this process, with all of the different permutations depending on your citizenship, please provide [email protected] with your mailing address and an explanation of your request. Our accounting department will research the appropriate tax treaty (if applicable) and get back to you with specific instructions.
In general, receiving payment directly means that 30% of your award will need to be withheld in U.S. taxes, and you’ll need to obtain an Individual Taxpayer Identification Number (ITIN) from the Internal Revenue Service to get credit for this withholding (which will take weeks, if not months).
You can contact the SSB Awards Director ([email protected]) or the adiministrative offices at [email protected] for further information and details for sending materials supporting your award.
This is the recommended and preferred disbursement option, which will allow you to access the funds via the institution's accounts process. Please note that the Society of Systematic Biologists does not allow overhead (commonly called indirect costs by some universities) to be taken from these awards.
We can process your request by check if the institution is within the United States, or by wire for international instutitions.
Direct to You
If you cannot receive the award via your institution, we are required to send to you the funds as taxable income. Because SSB is a US-based organization, we must adhere to the US tax laws.
For US citizens or those living in the US with a taxpayer identification number (i.e., authorized to work in the US), please complete the US Internal Revenue Service's form W-9. Send this form to [email protected] along with the check request form.
For non U.S. citizens choosing to receive the award directly, the process is much more complicated. Rather than attempt to include an explanation of this process, with all of the different permutations depending on your citizenship, please provide [email protected] with your mailing address and an explanation of your request. Our accounting department will research the appropriate tax treaty (if applicable) and get back to you with specific instructions.
In general, receiving payment directly means that 30% of your award will need to be withheld in U.S. taxes, and you’ll need to obtain an Individual Taxpayer Identification Number (ITIN) from the Internal Revenue Service to get credit for this withholding (which will take weeks, if not months).
You can contact the SSB Awards Director ([email protected]) or the adiministrative offices at [email protected] for further information and details for sending materials supporting your award.
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